Government : Benton-Iowa Decat & (CPPC) Flourishing Families Minutes

Benton-Iowa Decat & (CPPC) Flourishing Families Community Partnership for Protecting Children

Zoom Meeting ID: 812 0404 9938

8:30 am Thursday 5-27-21 Board Meeting

The meeting was conducted pursuant to open meetings and open records law.

Opening

The meeting of Benton-Iowa Decat & (CPPC) Flourishing Families Community Partnership for Protecting Children was called to order on approximately 8:32 AM on 5/27/21 via Zoom by Mackenzie Ford. Quorum was met with 3 board members present.

Present Board Members: Mackenzie Ford, Mindy Druschel, Bernie Bordignon, Gary Bierschenk, Mary Loops, and Vicki Pope.

Other Attendees: Kristin Norfolk, (ASAC), Mona Onken (East Central Region), Tammy Miller (first 5) Kristi Tisl (DHS) and Lisa Staude ( DECACT/CPPC)

Approval of Agenda

Board members reviewed the agenda and they were approved with the following additions:

Discussion of

Motion: Mindy Druschel moved to approve the agenda as amended per above.

Second:

Discussion: None

Action: Motion passed unanimously

Approval of previous minutes

Board members reviewed the prior minutes from 3-25-21 regular meeting and 4-15-21 ER meeting, they were approved with the following additions:

Motion: Vicki Pope moved to approve the previous 2 minutes as amended per above.

Second: Mindy Druschel

Discussion: None

Action: Motion passed unanimously

Community Input

Jean Ohlen asked to be considered for

Policy and Practice Changes

There were no reported issues for Policy or practice changes

Board Report

Lisa is working on developing a survey format for the shared decision making survey board. The plan is to have it complete by mid-June and submitted to the board members.

Lisa has received to date school district mini grants from 6 school districts for a total of 1478.90. There was 2500 set aside. I had a deadline of 5-31-21 submission. I have heard from one district that they are not submitting anything (Iowa Valley). I am still waiting on HLV, Williamsburg and Union school districts. I will call today to confirm they are not submitting anything.

Graduate program: There were 4 seniors this year in our graduate program. One was adopted by a church, but I have supplemented their purchases. I have spent $1463.45 so far with a few things still to purchase.

2 schools requested cap and gown money reimbursement of 316.55. That totals $ 1740 of the allowed $2000 spent. I will spend the rest ($260) for student requested items and obtain money from the church for the electronics. I am looking at a Smartbook computer as they use them in high school and then they do not have to purchase a windows operating system every year.

The At-Risk youth training program at Old school Produce is getting started. They maxed out at 8 students. Students will receive $80 a week for 4 weeks and a $150 bonus upon successful completion of at least 80% the program, for a max total of $470 per student.

Trainings:

Mackenzie and Lisa participated in a CPPC 101 training on 3-25-21. Lisa participated in the virtual CPPC spring state wide training on 3-31-21.

Newsletter

Lisa has created an extensive distribution list of: community, government, faith leaders, libraries, professionals, media, DECAT Board, school superintendents, counselors, principals and other school personnel. The newsletter was sent via this distribution list for April 2021. The professional newsletter was sent in May 2021 via the decat board and professional distribution list.

Resource Directory

$200 was allocated to send these out. The intent was to send with the April newsletter that also introduced Lisa as the new coordinator. Working with the local print company they could not find an envelope to add the resource directory to the newsletter until the second week of May. It seemed silly to send with the newsletter at that time. The Resource brochure was sent out electronically with the newsletter. Unless requested I will hand deliver the directory to local libraries and not use that money.

Fiscal Report

Money remaining from the budget allocated:

Coordinator Sal for May and June

Additional dollars for reimbursing grad program

Additional dollars for reimbursing school mini grant

Outstanding Bills $$

Coord Salary for May

and June 21 $5703.52

Grad program

reimbursement

Purchase items -minus

cap and gown 1683.45

School Mini grant 2

paid 5 others

submitted 2004.73

9391.70

Motion: Vicki Pope moved to approve the CPPC plan as amended per above.

Second: Mindy Druschel

Discussion: None

Action: Motion passed unanimously

Discussion of funding for Mothers and Fathers group FY22

Motion: Vicki Pope moved to approve the CPPC plan as amended per above.

Second: Mindy Druschel

Discussion: None

Action: Motion passed unanimously

Discussion of use for the $$ not spent due to the CPPC coordinator salary when unfilled.

Motion: Vicki Pope moved to approve the unspent CPPC coordinator salary as mentioned above.

Second: Mackenzie Ford

Discussion: None

Action: Motion passed unanimously

Motion: Mackenzie Ford moved to approve the.

Second: Vicki Pope

Discussion: None

Action: Motion passed unanimously

Financial Report

There was not a financial report submitted as this was a special meeting to approve plans and contracts.

* Future meeting dates and format

Discussion on future meeting dates and format for FY22. Discussion on future meetings format options as: Virtual, in person or a hybrid of both. Board agreed to do Virtual, in person or a hybrid of both.

Lisa suggested to schedule one for 4-22 as that way the CPPC plan can be approved for submittal.

Board Meetings for the next fiscal year (FY22) will be in the Virtual, in person or a hybrid of both format and on the following dates:

7/22, 9/23, 11/24 (Thanksgiving), 1/27, 3/24, and 5/26 at 8:30 for the normal board meeting.

Motion: Mackenzie Ford moved to accept the meeting format and dates as listed above

Second: Vicki Pope

Motion: Mackenzie Ford moved to adjourn the meeting

Second: Vicki Pope

The meeting was adjourned at approximately 9:28 AM

Minutes submitted by: Lisa Staude