Government : Benton County Supervisor Minutes 6/19/12

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The Benton County Board of Supervisors met in regular adjourned session with Supervisors Vermedahl and Buch present. Sanders absent. Chairman Vermedahl called the meeting to order at 9:00 a.m.

Moved by Buch, seconded by Sanders, to approve the minutes of June 6, 2012, June 11, 2012, and June 12, 2012. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to set July 17, 2012, at 9:15 a.m., as the time and date for a public hearing on a land use change requested by John Fetzer on a parcel located in the SE1/4 of 29-86-11. Both members voting aye thereon. Motion carried.

The time of 9:15 a.m. having arrived, and this being the time and date set for a public hearing on a land use change requested by Michael Dean Gardemann, the board took up the matter for consideration. Marc Greenlee presented the technical information in accordance with the Benton County Agricultural Land Use Preservation Ordinance. The request is to change the classification to a non-agricultural use. There will be no well and a holding tank will be used in place of a septic system. The holding tank will be pumped periodically and disposed of at a treatment plant. The requested use is for a storage shed and shop (private owner use only). Moved by Buch, seconded by Vermedahl, to approve the request for a land use change from agricultural to non-agricultural on approximately .6 (six tenths) of an acre on a parcel generally described as being located in the SW1/4 of the SE1/4 of 14-83-10. Both members voting aye thereon. Motion carried

Moved by Buch, seconded by Vermedahl, to adopt Resolution #12-21, APPROPRIATIONS. Voting aye were Vermedahl and Buch. Nays none. Motion carried.

Moved by Buch, seconded by Vermedahl, to adopt Resolution #12-22, BANK DEPOSITORIES. Voting aye were Vermedahl and Buch. Nays none. Motion carried.

Moved by Buch, seconded by Sanders, to adopt Resolution #12-23, INTERFUND OPERATING TRANSFERS. Voting aye were Vermedahl and Buch. Nays none. Motion carried.

Moved by Buch, seconded by Vermedahl, to adopt Resolution #12-24, COUNTY OFFICIAL DEPOSITORIES. Voting aye were Vermedahl and Buch. Nays none. Motion carried.

The Board met with Mary Williams, Social Services Director, and Cindy Kaestner, Abbe Center Executive Director. Williams and Kaestner spoke to the board about the mental health redesign legislation and the uncertainty on how and what services will be provided in the future by the county and the service providers. The creation and make-up of regions was briefly discussed. Kaestner stated that she would return in the fall with more detail but that the county must still affiliate with a mental health center. Williams also requested that the board approve contracts with mental health providers for fiscal year 2013. Moved by Buch, seconded by Vermedahl, to approve the following provider contracts for the period July 1, 2012 through June 30, 2013:

1. Abbe Center for Community Mental Health - $210,000 annually

2. Mercy Medical Center (related to commitments) – Prehearing - $540.00/day; Post hearing - $575.00/day

3. Abbe Center for Community Care – RCF $110.00/day; RCFPMI $149.00/day

4. Area Substance Abuse Council – Related to Commitments - $36.63/day; Dual Diagnosis Program - $$138.11/day; Halfway House - $55.64/day; On-site Assessment - $100.00/ 1 visit; Dual Diagnosis Day Treatment - $76.95/day.

5. Covenant Hospital – (related to commitments) – Prehearing - $636.00/day; Post Hearing - $236.00/day.

Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into the Purchase of Service Agreement for FY13 between Benton County and the East Central Iowa Council of Governments for transportation services. Said agreement sets forth that medical trips within the region will be free of charge and not considered an additional service. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a one-year maintenance agreement with Midwest Alarms for the alarm systems at the courthouse, law enforcement center, and transportation building, at a cost of $5,425.00. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a three-year maintenance agreement with Accurate Controls for the control system at the law enforcement center at a cost of $24,809.25 per year. The agreement provides for twenty-four hour service and one annual inspection. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a one-year software maintenance agreement with J2 Software Solutions at a cost of $10,875.00 per year. J2 Software Solutions maintains the civil records software in the sheriff’s department. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a one-year consultant agreement with Frieltech for computer network management services in the law enforcement center at a cost of $10,000. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a law enforcement agreement with the City of Atkins for 936 hours of coverage annually at a fee of $20,592.00. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to enter into a law enforcement agreement with the City of Van Horne, for 780 hours of law enforcement coverage annually at a fee of $17,160.00. Both members voting aye thereon. Motion carried.

Representatives of ERB’s Business met with the board to discuss the management services being provided for the courthouse computer system. ERB’s has been providing maintenance services since December 2010 when the board decided not to staff an information technology office. ERB’s had met with the board earlier in the year and was asked to put the managed services agreement on a fiscal year and to return with an update on the services being provided. Brad Svoboda and Jim Koch informed the board that since the initial management agreement in December 2010, the county has added the social services department, two additional services, and placed the transportation department on the courthouse network. Transportation has implemented a new software program for RouteMatch, which required considerable assistance from ERB’s. The company also has a person on-site one day every other week to work on the general system maintenance and be available for the various offices to contact if they are experiencing difficulty. ERB’s has responded to network issues on-site occurring in the middle of the night, after contacting the auditor for approval. The auditor stated that just about the entire courthouse offices (except the county attorney) have had new desktops installed in the past year or will be installed shortly after July 1st. Supervisor Vermedahl stated that he believed the outsourcing of the management of the IT department was working and ultimately saved the county money, but stressed that the key to success was communication and response. Moved by Buch, seconded by Vermedahl, to renew the Management Consultant Agreement between Benton County and ERB’s for Information Technology Management Consultant Services, for the period July 1, 2012 through June 30, 2013, at a cost of $2,843.00 per month. The new management agreement will include Symantec renewal, which had previously been approximately 1,200.00 annually. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to approve the salary certifications for deputies and assistants in the following offices for FY13:

Auditor – Brenda Sutton and Hayley Rippel – 80% of the elected official.

Treasurer – Kim Staab – 85% of the elected official; Melinda Schoettmer – 75% of the elected official; Michele Sauer – 65% of the elected official.

Recorder – Rachelle Berry – 80% of the elected official.

County Attorney – Emily Nydle – 85% of the elected official; Jo Nelson - $58,963.00.

Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to re-appoint Ed Landuyt to the Veterans Affairs Commission for a three-year term. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to approve a cigarette permit for Kimm’s Sinclair for the period July 1, 2012 through June 13, 2013. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to renew the county’s flood insurance with American Bankers Insurance Company and the excess flood insurance policy with Arthur J. Gallagher Risk Management Services for the law enforcement center. Both members voting aye thereon. Motion carried.

Moved by Buch, seconded by Vermedahl, to adopt Resolution #12-25, TRANSFER OF FUNDS. Voting aye were Vermedahl and Buch. Nays none. Motion carried.

Moved by Buch, seconded by Vermedahl, to adjourn. Both members voting aye thereon. Motion carried.

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David H. Vermedahl, Chairman

ATTEST: _________________________________

Jill Marlow, Auditor