September 6, 2016 The Benton County Board of Supervisors met in regular session with Supervisors Frese, Hertle and Wiley present. The meeting was called to order at 9:00 a.m. Unless otherwise noted, all actions were approved unanimously. Wiley moved/ Hertle seconded: To approve the minutes of Tuesday, August 30, 2016. Motion carried. Wiley moved/Hertle seconded: To approve Resolution #16-72, Amending Resolution #16-69. Motion carried. RESOLUTION #16-72 AMENDING RESOLUTION #16-69 BALLOT PROPOSITION AUTHORIZING THE APPOINTMENT OF TRUSTEE AND CLERK WITHIN A TOWNSHIP WHEREAS, Benton County Board of Supervisors desires to amend Resolution #16-69 adopted on August 30, 2016 authorizing the ballot proposition to appoint the trustee and clerk within a township; and WHEREAS, said resolution set forth the ballot language; and WHEREAS, the ballot language should include each individual township name, NOW THERFORE BE IT RESOLVED, that resolution #16-69 BALLOT PROPOSITION AUTHORIZING THE APPOINTMENT OF TRUSTEE AND CLERK WITHIN A TOWNSHIP is hereby amended as follows; STRIKE: "BE IT FURTHER RESOLVED by the Benton County Board of Supervisors that said ballot proposition be worded as follows: "Shall the offices of trustee and clerk within the township be filled by appointment by the board of supervisors?" �" AND insert in lieu thereof: BE IT FURTHER RESOLVED by the Benton County Board of Supervisors that said ballot proposition be worded as follows: "Shall the offices of trustee and clerk within the township of (name of township) be filled by appointment by the board of supervisors? Dated this 6th day of September 2016. _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd Wiley ______________________________________ Terry Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor Wiley moved/Hertle seconded: To enter into closed session pursuant to Iowa Code 21.5(1)c. Motion carried at 9:10 a.m. Wiley moved/ Hertle seconded: To return to open session at 9:30 a.m. Motion carried. Hertle moved/Wiley seconded: To Authorize David Thompson, County Attorney to take action as discussed in closed session. Motion carried. The time of 9:30 a.m.having arrived and this being the time and date for a public hearing on the adoption of the county's FY17 budget amendment, the chair opened the public hearing for comment. There were no members of the public present. One member of the media was present, along with the County Attorney. There were no comments heard in opposition to the FY16 budget amendment. Hearing nothing further, the chair declared the public hearing closed at 9:35 a.m. Wiley moved/Hertle seconded: To adopt Resolution #16-73 FY 17 Budget Amendment. Motion carried. RESOLUTION #16-73 BE IT REMEMBERED on this, the 6th day of September 2016, the Board of Supervisors of Benton County, Iowa, met in session for the purpose of hearing on an amendment to the current operating budget adopted on March 8, 2016. There was a quorum present as required by law. Thereupon, the Board found that the notice of time and place of the hearing had been published. Thereafter, and on said date the amendment was taken up and considered. Thereafter, the Board took up the amendment to the budget for final consideration and determined that said budget be amended as follows: Expenditures Amendment Public Safety $ +20,000 Physical Health & Social Services $+10,000 Mental Health $ 0 County Environment & Education $+760,000 Roads & Transportation $ 0 Government Services to Residents $+17,300 Administration $+90,000 Non-Program $+10,000 Debt Service $ 0 Capital Projects $+176,187 Operating Transfers Out $ 0 REVENUES Amount Intergovernmental $+778,435 Licenses & Permits $ 0 Charges for Services $ 0 Use of Money & Property $ 0 Miscellaneous $ 0 General Long Term Debt Proceeds $ 0 Operating Transfers - In $ 0 Proceeds of Fixed Assets $ 0 General Long Term Debt Proceeds $ 0 Said amendment is hereby appropriated to the respective departments, except for the amended amounts in Public Safety and Physical Health & Social Services. Those amended amounts in those activities will be appropriated, if needed, at a later date. Dated this 5th of April 2016.. _____________________________________ Donald H. Frese, Chairman _____________________________________ Todd A. Wiley ______________________________________ Terry L. Hertle ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor The Board discussed paying mileage to the Board of Adjustment, but no action was taken. Hertle moved/Wiley seconded: To sign the Quit Claim Deed to Jeff and Vicki Pierce. Motion carried. Hertle moved/Wiley seconded: To approve handwritten check for Mental Health/Disability Services of the East Central Region. Motion carried. Hertle moved/Wiley seconded: To amend action of May 10, 2016 and change effective date of Privacy Officer designation of Carol Zander from Dec 1, 2016 to January 1, 2017. Motion carried. Wiley moved/Hertle seconded: To increase the FY 17 salaries of Carol Zander, Karen Uthoff and Dana Burmeister to $47,480 annually to comply with the new FLSA regulations effective December 1, 2016. Motion carried. Hertle moved/Wiley seconded: To accept resignation of secondary Roads employee Chris Wion, effective September 12, 2016. Motion carried. Wiley moved/Hertle seconded: To approve Resolution #16-74, approving LRTF funding for Secondary Roads Department. Motion carried. R E S O L U T I O N #16-74 WHEREAS, the Benton County Secondary Roads Department has applied for Fiscal Year (FY) 2017 Living Roadway Trust Funds for fire, storage and application equipment, and WHEREAS, this equipment will make the local IRVM program more effective, and WHEREAS, the IDOT has approved for funding up to $8,067.12 for the three (3) applications submitted, and WHEREAS, the IDOT has prepared three (3) project development agreements, BE IT THEREFORE RESOLVED by the Benton County Board of Supervisors that these three (3) project development agreements be approved, and BE IT FURTHUR RESOLVED by the Benton County Board of Supervisors that County Engineer, Myron Parizek be authorized to sign and execute these three (3) project development agreements. Signed this 6th day of September, 2016. _______________________________________ Chairman, Board of Supervisors _______________________________________ _______________________________________ ATTEST: ___________________________________ Hayley Rippel, Deputy Benton County Auditor Hertle moved/Wiley seconded: To sign Quit Claim Deed for the vacated right of way used for a bridge in section 4 of Fremont Township to Newhall Grain and Feed Inc. Motion carried. Wiley moved/ Hertle seconded: To adjourn. Motion carried. ____________________________________ Donald H. Frese, Chairman ATTEST: _____________________________________ Hayley Rippel, Deputy Benton County Auditor